Spring 2018 Graduation FAQ’s - Graduation Information


1. What do I wear to the Comencement Ceremony and Service of Consercration? 

All participants in the Commencement Ceremony and Service of Consecration including students, administration, faculty, and staff should follow the dress code outlined below. 

a. Black or dark colored dresses or skirts and blouses 
b. Black shoes 
c. Posts or small hoop earrings 
d. Full academic regalia (cap, tassel, gown, and hood)


e. Black or navy blue slacks 
f. White dress shirt 
g. Black or dark colored tie 
h. Black shoes 
i. No excessive jewelry 
j. Full academic regalia (cap, tassel, gown, and hood) 

k. Undergraduate candidates wear tassels on the right side of the cap until instructed to move the tassel to the left during the ceremony. 
l. Graduate candidates wear tassels on the left side of the cap and carry the master’s hoods on the right arm. 

2. What are all the responsibilities of a candidate for graduation? 

Responsibilities of graduating students include the following: 
a. Apply for graduation prior to the start of your last semester 
b. Satisfy all academic requirements (pass all courses with the required minimum grade) 
c. Order cap, gown, and invitations by posted deadlines (check with the Bookstore) 
d. Satisfy any and all financial obligations (tuition, fees, housing fines, parking tickets, library fines, etc.) 
e. Pay appropriate graduation fee by April 20, 2018 
f. Complete financial aid online exit counseling starting April 2, 2018 by going to www.studentloans.gov. Failure to complete the exit loan counseling will result in the withholding of your printed diploma. 
g. Participate in the graduating class meetings 
h. Check B‐CU website for commencement information 
i. Participate in the graduation events, if possible 
j. Pick up complimentary admission tickets for guests to attend the Commencement Ceremony 
k. Comply with the dress code for academic regalia 
Conduct yourself in a respectful manner at all times during the commencement ceremony by exhibiting the proper decorum associated with the solemnity of the occasion. 

3. If I do not complete all my academic requirements this semester, may I still walk in the Commencement Ceremony? 

Undergraduate students who have six (6) credit hours or less to complete may petition to participate in the Commencement Ceremony, pending recommendation by the Academic Dean and approval by the Office of the Provost. 

4. If I have an outstanding BALANCE, can I still participate in the Commencement Ceremony? 

NO, all outstanding balances must be paid in full to be eligible to participate in the Commencement Ceremony. 
In addition, an outstanding balance prevents students from getting access to a transcript, diploma, or a diploma cover. 

5. If I submit a graduation application for this semester but do not successfully complete all graduation requirements this semester, do I have to submit another degree application for next semester? 

YES, students must re‐apply for graduation. We will re‐audit to ensure that you are taking the appropriate courses to graduate. 

6. For students who finish all graduation requirements during the summer, what will be the date on their transcripts and diplomas? 

The official date on the transcript and the diploma for summer graduates will be the last day of the summer semester. Summer graduates may request official copies of their transcripts once all final grades have been posted and all graduation requirements (academic and financial) have been met. Please indicate if you are expecting a graduation date to be posted on your transcript; awarding degrees takes additional time after final grades are submitted. 

7. For students who finish all graduation requirements in the summer, when will they receive their diplomas? 

Summer graduates will receive their diplomas at the Fall Commencement Ceremony. 

8. If undergraduate candidates are not participating in the Commencement Ceremony, do they have to pay the $75.00 graduation fee? 

YES, all graduating seniors must pay the graduation fee. 

9. What does the $75.00 graduation fee cover? 

The graduation fee covers the cost of graduation, regalia, diploma, two official transcripts and the gift from the graduating class. 

10. What is the graduation fee for the master’s degree graduates? 

The graduation fee for graduate degree candidates is $105. 

11. What is the deadline to pay the graduation fee? 

The deadline to pay the graduation fee is April 20, 2018. 

12. How much will a student pay if the student receives more than one degree? 

a. One or more undergraduate degrees in the same area (Bachelor of Arts or Bachelor of Science) completed in the same semester is $75.00 total and the student will receive one diploma. 
b. One undergraduate degree completed in the one semester and another undergraduate completed another semester would be $75.00 each. 
c. One Bachelor of Arts and one Bachelor of Science completed in the same semester would be $75.00 for the first degree and $40.00 for the second degree.

13. If a student is graduating with two or more majors and wants them on separate diplomas, is there an additional cost? 

YES, if a student is graduating with two majors in the same area (Bachelor of Arts or Bachelor of Science – a double major) and makes a request for a second diploma, the student will pay $40.00 for each additional diploma along with the $75.00 graduation fee. Please note that minors and concentrations do not print on diplomas. They print only on transcripts. 

14. When must all requirements for graduation be completed (including transfer of credits, final grades) in order for students to participate in the commencement ceremony? 

Please contact the Office of the Registrar and visit the University website for specific dates.  Please notify each instructor that you are a graduate so they can submit final grades on time. 

15. What if I am waiting on a grade change or taking a credit by exam? 

All transfer credits, outstanding incomplete grades, grade changes, credit by exam, CLEP, etc. must be received in the Office of the Registrar.  Please contact the Office of the Registrar for specific dates.

16. How will I be made aware of any changes in my graduation status?

The Office of the Registrar will notify you of your graduation status via your B‐CU email account. Check your B‐CU email account often, after your initial audit and notification, we will re-review your application only after all final grades have been posted. If you make changes to your schedule or do not complete required courses, please contact the Office of the Registrar. 

17. How many tickets will graduates receive for the Commencement Ceremony? 

Prospective graduates will receive a maximum of eight (8) admission tickets for guests.

18. Will there be a waiting list for additional tickets? 

NO, the University will not offer a waiting list for additional tickets. 

19. When will I need to pick up tickets for Commencement, name cards, and honor cords? 

Prospective Graduates must present a B‐CU ID or other photo identification to pick up these items. Graduates may pick up Commencement tickets and name cards in Ticket Office at the Performing Arts Center.  Please contact the Ticket Office for specific information.  Honor cords will be distributed at commencement rehearsal only to  students who are confirmed graduates with a minimum cumulative GPA of 3.25. Students who are allowed to participate, but have not yet completed all graduation requirements, are NOT eligible to receive honor cords. 

Note: In order to participate in the Commencement Ceremony, candidates must be cleared through the Office of the Registrar. Only candidates who are on‐track will be cleared. The Registrar will send a list of eligible candidates to the Campus Bookstore and to the Box Office to allow students to pick up caps, gowns, and tickets. 

20. When will I receive my diploma? 

Diplomas will be distributed to all graduates who are academically and financially clear immediately following the commencement ceremony. Please contact the Office of the Registrar for specific information on where to pick up the diploma.

21. When will I receive my complementary final transcripts? 

Please contact the Office of the Registrar for specific information.

22. May I decorate my Cap? 

Please take into consideration the following rules when decorating your graduation cap. 

  • No offensive language, sayings, nicknames, pictures or lyrics on cap 
  • No objects such as signs, stuffed animals, bells, flowers, or any 3D object may rest on the cap. 
  • All decorations must lay flat on the cap. Nothing can lay perpendicular thus allowing us to see the decoration beyond eye level. 
  • Your cap CANNOT make noise. (e.g. bells, horns, etc.)

It is appropriate to put the following on your cap. 

  • Thank a parent, grandparent, teacher, and friend 
  • Recognize the University

*The administration reserves the right to disallow anything that is not considered appropriate for the Commencement ceremony 

23. Additional questions? 

Please direct any further questions to Graduation@cookman.edu