Faculty/Staff Action PlanHurricane/Tropical Storm season officially begins June 1 and extends through November 30. In the event a hurricane/tropical storm threatens the Central Florida area and Bethune-Cookman College, the campus will be evacuated. The following plan outlines procedures and steps that will ensure the safety of the campus community. The Emergency Information Hotlines, Toll Free 800.781.9104 /1968, will be set aside as a weather and campus information source during storm conditions.
Beginning of Hurricane Season, June 1
- Academic Deans and Department Heads review Department action plans with faculty and staff.
- Academic Deans and Department Heads check emergency supplies (i.e. garbage bags, plastic sheeting, sandbags).
In the interest of eliminating or reducing damage and loss to College property and to save precious time, it is recommended that each School and Department make advance acquisitions/purchases of emergency supplies required to protect their respective areas of responsibility.
Hurricane Readiness Materials
DESCRIPTION
Batteries
Flashlight
Plastic bags
Plastic sheeting
Tape
Sand in burlap bags
Hurricane Landfall 36 hours
1. Plan Coordinator notifies Emergency Teams of decision to evacuate the campus.
2. Vice Presidents notify respective area of responsibility of the decision to evacuate.
3. All College-related functions are to be canceled.
4. Vice President for Academic Affairs notifies Deans to dismiss class.
5. Vice President for Student Affairs notifies students and begins evacuation of residential students or initiates On-campus emergency plan.
6. All residential students are evacuated.
7. Director of Public Relations notifies the media of the campus evacuation.
8. Directors of Physical Plant and Campus Security initiate the College shutdown procedures.
9. All faculty, staff and departments shutdown offices and evacuate (8 hr. limit).
10. Begin implementation of department specific hurricane plan.
11. Back up all computer data at this time. Consider making more than one back up and storing these backup files in different watertight places. Unplug all computers and office equipment. All equipment should be placed above the floor and covered with plastic.
12. All windows closed, and if possible, locked.
13. All blinds lowered.
14. All College-owned vehicles delivered to Transportation for fueling and storage.
15. Secure computer and science labs and remove items that require refrigeration.
16. Every effort will be made to maintain electrical power to the Center for Information Technology.
17. All personnel leave the College at completion of hurricane preparations. You will have eight (8) hours to accomplish shutdown. Take personal items, they are not covered by College insurance. Be sure to check out with immediate supervisor.
18. The Campus Security Department will perform a security check of the campus to verify that persons not working directly with the Emergency Teams have evacuated the campus.
Hurricane/Tropical Storm season officially begins June 1 and extends through November 30. In the event a hurricane/tropical storm threatens the Central Florida area and Bethune-Cookman College, the campus will be evacuated. The following plan outlines procedures and steps that will ensure the safety of the campus community. The Emergency Information Hotlines, Toll Free 800.781.9104 /1968, will be set aside as a weather and campus information source during storm conditions. Should you have any questions about this plan contact the Office of Student Affairs, 386-481-2040.
BEGINNING OF HURRICANE SEASON, JUNE 1
Review the Student Action Plan for Hurricane/Tropical Storm.
Update list of necessary phone numbers and information needed in case of evacuation.
BEGINNING OF SUMMER/FALL SEMESTER
Students obtain a copy of the Student Action Plan for Hurricane/Tropical Storm at the New Student Orientation or from the Office of Student Affairs.
Plan and prepare for an evacuation should a storm threaten to make landfall in the Daytona Beach area.
Your preparations should include the following.
1. Make travel arrangements and refer to the attached Evacuation Route map.
2. Have an out-of -area point of contact that family and friends can call to learn your
evacuation plans.
3. If you do not have a car, arrange for car pooling with friends and/or roommates.
4. If you do not have a car or cannot arrange for personal evacuation, contact the Office
of Student Affairs at 386-481-2040.
HURRICANE/TROPICAL STORM CONDITIONS
President’s Office notifies Emergency Teams of the decision to evacuate the campus.
Vice President for Students Affairs communicates campus evacuation decision to students and begins evacuation of residential students who require assistance.
IMMEDIATELY AFTER THE STORM
DO NOT ATTEMPT TO RETURN TO CAMPUS UNTIL AN OFFICIAL ANNOUNCEMENT INSTRUCTS YOU TO RETURN.
Listen to radio/TV for announcements of when to return to the campus or contact the College via the Public Information Hotline, 800.781.9104/1968.
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