Services
Procurement/Accounts Payable
This office works with vendors from the creation of purchase orders through the final payment for the goods and services the university receives. Accounts Payable (AP) processes payments to vendors, faculty and staff in a courteous, timely and professional manner. AP provides excellent customer service and ensures compliance with the policies and procedures of the university.
Electronic payments and check payments are processed weekly for suppliers, business and travel expense reports, non-qualified scholarship and other payments. Per the designated day:Thursday
Business and Travel Expenses
The university’s Business and Travel Expense (BTE) Policy applies to all university business and travel expenses. The BTE Policy applies to individuals who incur expenses in the course of traveling and/or conducting business for the university and those that prepare or approve business and/or travel purchases.
The BTE Policy was updated on October 23, 2017 to align with other relevant university policies and requirements, as well as to incorporate stakeholder feedback regarding understanding and compliance enhancement opportunities.
Financial Reporting and Incoming Funds
Responsibilities of the Financial Reporting and Incoming Funds department include:
- Managing and coordinating the general ledger closing process
- Preparing the quarterly consolidated financial statements
- Coordinating and assembling the quarterly package
- Managing and coordinating the property ledger (movable and building related assets) closing process
- Coordinating the account reconciliation process
- Managing the university's external audit
- Preparing the annual report in accordance with Generally Accepted Accounting Principles (GAAP)
Internal Awards and Gifts
Internal awards/gifts handles general questions regarding restrictions on gifts, assignment of funding sources, and entries/transfers involving temporarily restricted funds.
Sponsored Projects Accounting (SPA)
Sponsored Projects Accounting (SPA) provides post-award management and financial oversight of all sponsored awards. SPA is responsible for ensuring compliance with sponsor terms and conditions, university policies and federal regulations and requirements related to financial management of sponsored projects. SPA's main supportive functions include:
- Award setup and modification processing in Jenzabar
- Financial reporting and analysis
- Invoicing/cash management
- Cost transfer and subcontract invoice approvals
Internal Audit
Assess processes to help clients identify control weaknesses and inefficiencies by recommending corrective action to assure that university financial and operational controls are in place and work properly.
Purchasing Card Audit Services
Continuously audit and monitor the university’s purchasing card program to ensure cardholders adhere to university procurement and expense-related policies.
Payroll
The mission of Payroll Services is to manage, process, and maintain payroll records for all University faculty, staff and students with confidentiality being paramount.
